Summary of Actions from Meeting

• Deadline for state incorportation set for February 15, 1997 and for federal 501c status set for April 1, 1997. - B. Roberts.
  
• Constitution finished and presented at the reunion. - M. Moreau.
  
• Plans for Information Database, Space Grant Directors Meeting, and Summer 1997 activites to be topics for February reunion.
  

I. Goals for this meeting - Moreau

II. Status of officially "founding" the alumni association - Roberts

At the state level, all that is required is that the organization have an address, phone number, etc. and pay the fee.

For 501c. status with the federal government, a governing document (constitution), "board of directors," etc. is required.

Several sources exist for advice regarding the completion of the necessary paperwork. Eric gave the name of a web site (www.incorporate.com) containing relevant information.

III. Features of the new web site - Thorpe

As part of the new web site created for the newsletter, there will be a "cover page" having links to documents and information related to the formation of the alumni association. Documents will be placed at this site such that all of the alumni can access them over the web and log their comments and suggestions right there.

There will also be links to present (and future) volumes of the "Academy Newsletter."

IV. Constitution Draft - Moreau

Current draft of the Constitution will be posted on the web site within a few days. It is still a rough draft, missing many of the details that will be required before a final draft is complete, however it is time to get the alumni to review it and make suggestions.

In the constitution, many of the specifics of how the alumni association will operate are set out. It is very important that the alumni take some time to review this draft and provide feedback because this is the way in which everyone will be able to shape and mold this organization....

Some major areas that have not really been specified and which have created some debate within the working groups:

What is the proper administrative structure and organization?

How will voting, and the selection of officers be handled?

What will be the process of approval of the final draft?

Our intention is that this alumni organization should eventually include graduates from all of the NASA Academies, because the sister institutions that are forming are in much the same spirit as the original Academy. For this reason, there is no specific mention of GSFC in the Constitution.

*Mike M. action item - Constitution finished and presented at reunion.

V. Plans for reunion/working meeting in Late January/Early February

VI. New Items

VII. Review of actions/deadlines

April 1 - Filing for 501c status complete - Brian R.

May 1 - Contact Information Database Complete - Jake Y.

Summer 1997 - First academy congress - Washington DC.

VIII. Next meeting