Executive Council Telecon Minutes
June 22, 1998

Time: 3:00pm EDT
Present: D. Goldstein, B. Roberts, M. Moreau

Summary of Meeting Actions

I. Plan of Action

II. Sharing office space with ISU in the Intelsat building in DC

• Jim Brice had proposed starting some kind of a relationship with ISU in which the NAAA might be able to share office space in the Intelsat building on Wisconsin Ave.
• this was discussed earlier to no resolution
• David will talk to Jim to see if this is even still an option

III. Board of Advisors

• last action taken with respect to the BOA was when Mike sent around the big summary in April.
• after some discussion, it was decided David should review Mike's summary and come up with a plan of action for the next couple weeks:
  • Who are the 5-6 people we want to contact first?
  • What supporting materials do we need to prepare before contacting people?
  • What is the plan of action as to who we contact, what we say, etc.

IV. Fundraising/Capital Campaign

• David will take a look at the last major summary of the fundraising plan developed by Brian and come up with a short-term plan of action
• Brian needs to re-send the latest version of this document to David.
• Brian has received only 5 checks in response to membership drive.
  • Continuing problem getting the alumni to make donations
  • May mean formal dues structure will be required next year.
  • 501c7 requires annual dues of some sort
• Ian proposed setting up something to sell the NASA Academy bags through the NAAA. He has gotten a lot of requests from people that have seen the bags this summer.
• Same mechanism could be used to sell shirts or other stuff.
• Could have bags, shirts, etc, as incentives for alumni donations in the future.

V. Gift for Rothenberg

• what's the next step, as no-one responded to the email message David sent out about this.
• not too late to give him something, particularly if the Academy will still meet with him, presenting a good opportunity to give it to him.
• Mike will check with Ian to see if they were able to reschedule.
• Two major ideas, give him:
  • ISS model with an Academy module
  • painting of ISS with some Academy reference.
• Ask Craig Farnham and Neil Beaudry if they would be interested in drawing something
• Deadline will be Aug 1st, unless Academy meets with him sooner.

VI. Annual event status

• Diana sent out a message several weeks ago, but there has been no activity since then.
• David will call Diana to find out what the status is, make sure plans are progressing.
• The approval of incorporation paperwork depends on us having an annual or similar technical or scientific event, such as the proposed paper presentations at the annual event.
• George hadn't heard anything new from the 40th anniversary folks at HQ lately.
• David will be in Washington next week. Will talk to George, and Diana and possibly set up a meeting with the people at HQ.

VII. Summer events with the Academies

• Goddard plans something on July 4th
• Ames is planning a dinner July 10 or 11
• haven't heard from Kyle Synder
• Mike should talk to Ian, Loretta and Kyle about sending out an announcement.

IX. Video Conference

• Brian is waiting to hear from Ian, who is coordinating with other centers.
• Potential dates are July 29th, 30th

X. KIS

• David still needs to contact Jeff N to find out the status
• After talking to Jon V. and Jennifer P. last weekend, it would seem the whole project came to a halt several months ago.
• What is the cut off on the MARS 98 mission names?

XI. Copywrite of NAAA logo?

• go forward with copy-writing the existing logo
• Incorporate the logo into letterhead, business cards, etc and make available in multiple formats
  • David might know someone who could do some graphic design
  • Brian has existing versions

XII. Federal incorporation status

• 501c3 rejected based on that fact that we are not EXCLUSIVELY a scientific or technical organization, recommended we file as a social club
• 501c7 social club, rejected because of the percentage of our earnings which come from members. 501c7 also requires a formal dues structure.
• after calling the IRS, it seems that 501c3 IS the right classification for us however, requires that scientific and technical events are the primary activities of the organization, for example an annual technical paper conference as part of the annual event.
• We must resubmit the paperwork by September 16, 1998 or else forfeit the incorporation fees we paid.
• Brian will work on a revision of the wording for 501c3 and circulate to the EC.

XIII. Support of Academies at other NASA Centers

• What is the role of the NAAA? Wait until there is a role for us to fill, or actively lobby to start Academies at new Centers.
• David, Mike: The EC doesn't have a lot of time to devote to this now.
• Brian: We don't have to sit.back and wait. Assign someone to look into what the current status is, for example with JSC, and what to do next.
• David will talk to Jerry
• Mike Lisano might be willing to work on this.

XIV. NAAA Summer Magazine

• Jane T. heading this up.
• We are about a week behind, but making good progress now
• Contributions from the EC
  • Article, intro, what we do, benefits of involvement with NAAA, etc.
  • Presidents message: More about what is going on now.
• Article deadline 29th
• David will draft both articles and send to us on Saturday
• Brian is writing an article about his research
• Mike is writing an article on alumni statistics and geographical information.

XV. NAAA liability

• Brian will look into this further.

XVI. Regular biweekly telecon time

• after much discussion, this is not possible given our schedules
• from now on, we will set a telecon date at the end of every meeting in about 2 weeks
• Next meeting: 6:00 PM EDT, July 9th, Thursday