Executive Council Telecon Minutes
April 16, 1998

Time: 2:00pm EDT
Present: Goldstein, Roberts, Moreau

Summary of Meeting Actions

I. Non profit paperwork

• NAAA does not qualify as 501(c)(3) because it does not limit it's activities to exclusively educational activities (the NAAA engages in some social activities as well).
• Instead it falls under the category of a "social club," or 501(c)(7).
• This puts some restrictions on the amount of donations that can be accepted from non-members of the club, however this should not limit donations from companies that are considered affiliates of the NAAA.

II. Policy/guidelines regarding use of NAAA logo

• This came up due to Texas Space grant wanting to use the logo in a publication.
• EC will determine acceptable use on a case by case basis.
• Brian will look into copywriting the NAAA logo.

III. Space Experiment Module program

• Deadline came and went, there was not interest from alumni after Chet volunteered to head up a group.
• This is still an opportunity for the future.
• Would be worthwhile to have a group develop some ideas for the next flight opportunity.

IV. Gift for Rothenberg

• David will send a message to the list to find volunteers.
• $45 budget.
• Ideas include: space station model with NASA Academy node, picture of "Hubble-II", etc. Gift should have NASA Academy theme.

V. Personal web pages on NAAA server

• Not really feasible using our borrowed space on the SEDS server.
• All we can volunteer at this point is to provide links to personal web pages.

VI. Interaction with Space Adventures

• David will follow up with Eric regarding possible interaction with Space Adventures, per Eric's request.

VII. Letterhead and logo

• Mike has archived copies of letterhead, logos, etc that have been used in the past.
• Goal is to come up with logo and text that can be used on letters, business cards, newsletters, etc. and save in multiple formats to make it easily accessible.
• Try to get this done ASAP for use on Newsletter and upcoming work.

VIII. National event, and interaction with Academy during the summer

• Really looking at two categories of activities here.
  1. Plans for events or interaction with the NASA Academy programs during the summer,
  2. Plans for the "1998 Event" that has been discussed previously.
• Interaction with the Academy
  • At GSFC, traditionally there has always been some sort of reunion or alumni weekend over the July 4th holiday.
  • Last year a NAAA video conference between all of the Academy programs was held the last week of academy. Welcome RAs into the NAAA, distribute information and membership forms.
  • Ian has scheduled an NAAA presentation on July 3rd, and an NAAA video conference the last week of academy. Brian will ask him to combine the two. Local alumni could be invited to attend this video conference.
  • It would be nice to have one or more events as part of each Academy that involve Alumni. We will encourage Academy staff to come up with ideas for such activities, which the NAAA could help organize.
  • Brian will put together the ideas for NAAA interaction with the Academy and send it to the Academy Staff. Mike will follow-up with the Academy staff when he contacts them regarding the newsletter.
• 1998 National Event
  • Diana Coleman, Jane Thorpe, Jim Brice have volunteered to help with planning. David also has a list of several people who wanted to be involved in organizing the summer event from the town meeting.
  • We should try for a location other than GSFC this year in order to provide different alumni with an opportunity to participate. Other areas with heavy concentrations of alumni include Colorado, Southern California, Boston.
  • Start a paper conference which will be part of the annual event. Modeled after the ISU alumni weekend, students and professionals could present papers or posters on their work. Could provide extra incentive for students and professionals to attend.
  • Previous suggestions for the annual event include:
    Shuttle launch (Florida)
    Space Camp (Alabama)
    Something coinciding with the NASA 40th Anniversary
    
  • Consider an event in the Fall which would tap into all of the excitement and enthusiasm of the new RAs. Would also give new RAs an opportunity to participate that might not be there during the summer.
  • David will put together a summary of ideas to send around to the people who have volunteered. A teleconference will be scheduled early next week.

IX. ARC staffer

X. Spring Newsletter

• Mike is planning the Spring newsletter to come out around the middle of May. It will not replace the May and June electronic newsletters being done by Dave Kalman. Copies of the Spring newsletter will be distributed to new RAs, alumni, Space Grants, and others. An electronic version will be posted on the web as has been done on the past.
• Will be looking for two volunteers within the next week. Ideas for content:
  • President's message, with overview of NAAA, broad goals, plans for summer and 1998 event.
  • Map showing distribution of NASA Academy RAs/alumni. Listing of alumni including name, current title.
  • Success stories, using the academy experience to further your career. Dave(space horizons), Andrew(general), Brian/Jennifer (KC135 flight)
  • Updates on group projects: KIS, GEM
  • 1997 banquet

XI. EC contributions to next electronic newsletter

• David: president's message
• Mike: newsletter/database update

XII. Orbital scholarship

• David needs to call Dave Thompson ASAP
• There is an ARC student who does not have any funding.
• Use this opportunity to ask DT about BOA

XIII. Database

• Mike is still waiting in Chris Lewicki for the database to come on line.
• Mike should put together plans for spring membership drive. Do this in conjunction with soliciting donations from alumni.
• Mike look into "ph type" server for database, open to queries from Eudora, without actually logging on to the web.

XIV. Next Telecon