Executive Council Telecon Minutes
February 5, 1998

Time: 5:30pm EDT
Present: Goldstein, Roberts, Moreau

Summary of Meeting Actions

I. Review of Actions from 1/22/98

A. David

• talk to Ian about NASA plane
  • can't use the NASA plane since in most cases it's much cheaper to just purchase a ticket through an airline.
  • possible exception with travelling to MSFC
• talk to Jim about ISU affiliation
  • ISU leases space in the Intelsat building in DC. NAAA could potentially share that office space with ISU.
  • Pros: real office/storage space, phone, fax, etc. Large conference room and meeting space could be used for meetings, events.
  • Cons: moving location could present some logistical problems in the short term. If we are required to contribute to the lease the costs would likely be prohibitive.
  • Jim is looking into this further for us.
• follow-up with George Hunyadi and Catherine regarding MSFC
  • David has communicated with Catherine a few times, but not with George regarding the MSFC working group. Brian has talked to George, who has the impression that the letter writing campaign might have a greater affect on Griner and Pruit than on Dowdy.
  • will discuss further below...
• organize planning meeting for 1998 national event not yet
• brainstorm with Mike ideas for alumni interaction with academies, not yet
• contact each academy program staff
  • regarding NAAA involvement in 1998
  • potential NAAA scholarship, when do they need a commitment?
  • David talked to Greg Buckingham at KSC, but hasn't contacted the other program directors yet.
• contact individual alumni about getting local events started not yet
• send Brian feedback on 1998 budget for discussion below...

B. Brian

• NAAA liability, who is responsible not yet
• provide internships list for web page -just needs to be transfered to academy web site
• set up financial telecon (for week of 2/9)
• outline ideas for capital campaign by Feb 9 for discussion below

C. Mike

• follow-up on communications projects
  • web page resources
  • newsletter
  • Mike drafted a letter to be sent to the Communications working group. Goal is to brainstorm what additional "communications" projects and services the NAAA should try to accomplish this year, and make a plan of attack.
• brainstorm with David ideas for alumni interaction with academies not yet
• send BOA outline to David and develop plan of attack not yet
• contact Jeff Nettles regarding a KIS update waiting to hear back from Jeff
• contact Jon Sims regarding feedback and write-ins from the last election and special election for Constitution ratification waiting to hear back from Jon

II. New Business

A. reception for Academy selection panel

• Jim Brice offered to hold a reception for the NASA Academy selection panel members at his home at the end of the month. The NAAA will pay the costs of food, and Jim has offered to make a donation to offset some of those costs.
• Ian mentioned they may open up the event to any alumni in the area who want to come.
• We should be prepared to distribute some NAAA information to the selection panel members.
• If Larry Young is present (he is invited) we can use this opportunity to ask if he is willing to serve on the BOA
• Mike will follow-up with Jim and Ian

B. letter to MSFC from NAAA

• Mike will send the message to the 'news' list encouraging all alumni to participate in the letter writing campaign.
• Brian, Mike, and David will each send letters separately, but we will also write a letter to be from the NAAA.
• Brian will send us his "personal" letter to use as a starting point for the letter from the NAAA

C. FY98 budget and fundraising plans

• Brian and David reviewed the budget
• Need to accomplish some of the fundraising goals within the next month in order to be able to consider offering the NASA Academy scholarships.
• Brian will send a message to the Finance working group to start brainstorming/discussion over email regarding fundraising ideas.
• David will call David Thompson within the next two weeks to see if Orbital would be interested in sponsoring a NASA Academy scholarship.
• It was proposed that we make a broad effort to solicite donations from industry to sponser other NASA Academy scholarships. This could be done in the short term.

D. electronic phonebook and permanent e-mail addresses

E. email to list regarding summer reunion (and other working groups)

F. David's trip to the West Coast next week

• David will be in the San Francisco and LA area at different times over the next two weeks.
• David should make a special effort to get in touch with Doug O'Handley at Ames and Kyle Snyder at DFRC (NOTE: Kyle is in Tennessee right now). There won't be a better opportunity than this to talk about summer interaction between the NAAA and the West Coast Academies.