Executive Council Telecon Minutes
November 19, 1997

Time: 7:00pm EST
Present: Dave Goldstein, Brian Roberts, Mike Moreau

Summary of Meeting Actions

All

• Provide Brian with feedback re: communications plan before 11/21

• Send "message" to list, Thursday morning 11/20 (**)
• Follow-Up with Launchspace and Eric Anderson re: banquet money (**)
• Send sample agenda for "town meeting" before Thanksgiving (Monday???)
• Outline strategy for endowment (11/28)
• Talk to Jerry, George Hunyadi re: MSFC Moratorium
• Make contact with all academy "management" by Christmas

• Follow-Up regarding NAAA involvement with NASA 40th anniversary (**)
• Submit papers to IRS (on track for end of November)
• Talk to Ian about scheduling large telecon Dec 2, 7:00 PM
• Fundraising, capitol campaign
• email current finance sheet after this meeting
• draft of new budget by early next week
• Spearhead Letterhead development
• Email previous letterhead/logo versions today

• Make revisions to "message" and mail tonight
• Draft BOA plan, including schedule/deadlines (Monday 11/24) (**)
• Revise Const/bylaws with legal wording required by IRS
• Coordinate "town meeting" telecon
• Follow-Up with Jennifer re: KIS update, Jeff N. contact info

• Communications issues, telecon scheduled Friday, 11/21 (**)

I. Status of Actions

A. Message to alumni will go out tomorrow morning
• Dave drafted a message, Brian edited it.
• Went through the message paragraph by paragraph
• Mike tasked to make revisions and send final draft to Dave tonight.
• Dave will send the message to the NEWS list tomorrow morning
B. Banquet money
• AGI check has been cut, should be on the way
• Launchspace is not as far along yet
• We have enough money to pay the NAS before receiving the Launchspace check.
C. Communications issues telecon scheduled Friday with Chris L., Jane, Brian, (Mike?)

II. NAAA 'Town Meeting' Telecon

• When: Tuesday, Dec. 2, 7-8:00 PM EST
• How aggressive do we want to be in getting people to participate?
• Announce in the "message"
• Remind people when Dave sends out the agenda next week
• Deadline for signing up: Weds, Nov 26
• Is this a meeting for just feedback or do we have an agenda to present to people? ...a little of both:
  • Certain things we ARE going to do, get feedback
  • Certain things we want some ideas about (40th anniversary)
• General open feedback, ideas for new projects
• Find people who actually want to take on tasks
• Encourage people to meet at common sites to minimize the number of phone lines for the telecon. Mike will coordinate.

III. Prioritizing Actions/Plans

A. Communications Telecon (Friday 11/21)
• Provide Brian with feedback on write-up prior to telecon
• Only the high level details of the plan need be presented to the alumni, ie, the services that will be provided and how to use them.
• We will maintain a detailed communications plan for use of the EC.
B. Board Of Advisors
• Mike will draft a plan of action
  • Who we plan to contact
  • How we will approach potential advisors, what to say
  • Timeline
• Contact Eric A. to see if he wants to be involved with this.
• Involve G. Hunyadi (After January)
C. Incorporation
• Brian working on BS paperwork, on track to meet end of month deadline.
• Requirements for taxes and reporting are included in the paperwork he already has.
• Mike must incorporate required changes to Const. and Bylaws
D. Fundraising, Capital Campaign
• EC almost needs a separate brainstorming session for these ideas...
• Get ideas from alumni at town meeting
• Some initial thoughts from Dave:
  • ideas for what we want to spend money on
  • create a spreadsheet >>> budget
  • add endowment goals to target budget
• Strategize fundraising, sources of funds
• Also look at the long term (endowment)
• Set budget BEFORE town meeting, get specific feedback from alumni, get a working group set up to generate more ideas
• 2 separate things, FY'98 budget, capital campaign (5 years...)
E. Letterhead
• Brian will send around letterhead versions he has
• Brian will head the effort to design a logo-letterhead that can be easily used in the future
• Lets find out if Eric wants to help out with this...
F. Space Grant Interactions
• Keeping an open relationship with the spacegrants is very important
• We have promised scholarship and group project support, and to provide returning alumni with presentation materials on the academy.
• Ian has worked on a NASA Academy video.
• No major actions to work right now.
G. MSFC Moratorium
• Probably can't get the program reinstated this year.
• Instead should focus on building support for the program to come back next year.
• Important to talk to Jerry, Jim, Ian, George Hunyadi. Dave will try to meet with Jerry over thanksgiving (before the town meeting). Dave needs to return George Hunyadi's call.
• We have some ideas, but really need to talk to Jim, Jerry, Ian before proceeding.
H. KIS
• Mike gave an update on the KIS project.
• They are proceeding with the Essay contest, flying students names on the shuttle.
• Posters and educational packets to be sent out to schools are currently being produced.
• New opportunity to collect names for Mars '98 lander
• Follow-up with Jennifer, Jeff
• Have KIS send a short status report to alumni
• Add lines about KIS to the 'message'

IV. Next Telecon