Executive Council Telecon Minutes
November 7, 1997

Time: 7:00pm EST
Present: David Goldstein, Brian Roberts, Mike Moreau

Summary of Meeting Actions

Dave

• Followup phone call to Launchspace (ASAP)
• Followup with Eric Anderson
• AGI money:where is it????

• Submit papers to IRS (end of November)
• Followup regarding NAAA involvement with NASA 40th anniversary
• with Jane: Put together a list of all of the actions planned or currently being worked related to the database, email lists, web site, etc.

• Draft intro message for alumni list
• Put together plan of attack for BOA

• Talk about transition of NAAA archives from Jane

I. Planning activities for the year ahead

A. NAAA administration and development ideas

1. Outline NAAA goals for next year, five years
2. Fundraising and Capital Campaign
• Combined Federal Campaign (CFC) - to be eligible for national campaign, organization must be in existance for three years. NAAA eligible for DC area CFC. February registration deadline.
• Financial Goals for this year:
  • scholarships (1 per center)
  • group project support (for each center)
• Financial Goals for next five years.
  • start endowment to support group project.
  • possibly put half of money raised into endowment.
3. Board of Advisors
• Names: who do we ask (mostly complete)
• Plan: how do we ask, what do we use as selling points,.what do we want the advisors to do?
• Execution: who do we ask first and when. How many to we ask initially?
• Mike takes an action to work on the 'plan.' Ping E Anderson to help.

B. NASA Academy program support and enhancement


1. Establish links with the NASA Academy program staff at each Center
• Possibly form a "Council of Advisors" from the representative staff members, have telecons with EC several times a year.
• Encourage regular interaction with the Academy staffers.
2. Work on stubborn problems
• MSFC problem
• Non participatory Space Grants
3. Help with growth of the applicant pool

C. Local/regional NAAA activities and events

• Continue to encourage the spirit of informal regional gatherings that have been tradition thus far.
• Encourage more organized activities for/by academy alumni. Including speakers, tours, road trips, etc.
• appoint contact persons for each area, "Regional Chairs"

D. National NAAA activities

• Plan a "big event" each year. 1997 was the Founding Banquet. 1998 could be the NASA 40th anniversary.
• establish some "new traditions"
• Followup with Steve Garber, Cynthia Juncosa regarding NAAA involvement. (action for Brian)
• Get ideas from the alumni for NAAA participation; possibly something surrounding KIS
• Look for an alumn to be in charge of 40th anniversary ideas.

II. General

• Send messages to the email list once per month.
• First such message will be a message of introduction from the new EC, outlining our ideas for the next year. Mike will prepare draft, email to list next week.
• web site
  • Ian Ruiz will be the new NAAA webmaster.
  • Chris Lewicki has certain responsibilities for upkeep and changes to the web site. Chris has several open action items. Brian will compile the current plans for the website, database, and email list to update the EC.
  • Potential new features for the website:
    • Add new resources, information, links useful to alumni
    • Job postings
    • Resume postings
• Status of incorporation papers:
  • Response received from state of Maryland.
  • Filing with the IRS to be complete by the end of November.
• Current budget status
  • Still awaiting receipt of $500 from Launchspace and $1000 from AGI.
  • Operating balance after the banquet payment will be ~$1300.
  • David will followup with Launchspace (phone call) and with
  • Eric Anderson re: AGI ASAP.
• MSFC Problem
  • Send a message to the list to inform alumni about the situation and get ideas for alumni response to the MSFC Moratorium.
  • Start a campaign in support of the NASA Academy at Marshall. Especially encourage Marshall people to be involved.
  • Call Jim Dowdy to voice our support of the Academy.
• Transition of new officers
  • Brian will take over storage of NAAA documentation.
  • Brian and Mike will meet off line, discuss transition.
  • Invite Eric, Jane to participate in the next telecon.
• Plan a mailing to the space grant directors
• Plan a newsletter by the end of the year.
  • Ian interested in being editor
  • Ask alumni for other volunteers

III. Next Telecon