Executive Council Telecon Minutes
February 28, 1997

Time: 5:00 pm EST
Participants: Eric Anderson, Grant Bromhal, Mike Moreau, Brian Roberts, Jane Thorpe

Summary of Actions from Meeting

• M. Moreau to take responsibility for getting Constitution and By-Laws in order to send to alumni for comments.
  
• Talk more about By-Laws at next meeting.
  
• J. Thorpe will send a message to the list explaining SG Presentation.
  
• B. Roberts will continue to work with J. Yates on Database Information collection.
  
• E. Anderson will brainstorm over next few days about fundraising and present to EC throught email.
  

I. Constitution Discussion Points

Article 2

Section 2.2
Eligible changed to entitled. Staff will file same paperwork, etc. as others to maintain associate membership.

Section 2.5
Responsibility of Members - be informed, responsible, professional behavior, responsible for giving input to the executive council. Needs to be re-worded.

Section 3.1
No number of Advisors No vote by membership to confirm board members. Put list of proposed members out to them and then ask only for stong objection. Unanimous vote by the Executive Council required.

Section 3.3
Rights of Advisors - Took out some stuff but add that Advisors get annual report and financial report.

Section 4.1
Separate Permanent Positions from Composition

Section 4.2
Appointed Positions should not be part of the Executive Council but can attend meetings. What exactly are their other rights?

Section 4.4
Council Responsibilites - two people need to sign the check all checks.

Amendments
Brought to Alumni by either the executive council or a group of

• petitioning members.
  
• 25% needed for petition.
  
• Quorum = 50%
  

Other Issues

• Do we need to have a statement something to the effect of "the Executive Council must represent the views of the Members..." or is this implicit?
  
• Add non-discrimination statement in compostion section
  
• Remove Treasury Article III
  
• Add to By-Laws
  
• Remove Affiliation Article IV
  
• Make sure alumni know that constitution could be amended in the future.
  

II. By Laws Discussion Topics

Not enough time....Set up another time to talk about them. The important thing is that they are finished for Federal Incorporation paperwork.

Mike will take the lead in getting the Constitution and By-Laws in a shape to send out to the alumni to solicit their input.

III. National Space Grant Directors Meeting

Jane will send a message to list saying here's the plans for the presentation and will make available via WWW the outline.
Brian and Holly are presenting.
All alumni present will stand up for Academy.

Information Collection

Jake is working on it. Brian talk to him tonight and find out what's up. Goal is to have a nice list of questions for good interview. Other question ideas should be sent to Jake and cc'd to the exec council. Jake should have a plan for who is to call who by Sunday with updated questions. Brian and Jane have meeting with Dr. Soffen on Thursday. They will ask him how to handle questions from Space Grant.

IV. Funding Issues

Need a group or two to work on this issue. Eric will brainstorm and send out a message to the exec council within a few days.

V. Next telcon